Textmagic Tasks: Your Key to a More Organized Work Routine

contents

Teams can sometimes struggle to remain productive and meet deadlines during important projects. It’s more common than you might think and can be solved without too much hassle. In fact, these challenges have a very simple solution—task management.

With the right task management tool, you can easily effortlessly streamline workflows, prioritize tasks, and improve collaboration.

Textmagic Tasks is a user-friendly solution designed to meet the task management needs of teams of any size. From Kanban boards to customizable workflows, reminders, and templates, our solution offers everything you need to stay organized and tackle assignments efficiently.

In this article, we’ll go over the benefits of task management and how Textmagic Tasks can help your team thrive. Let’s get started.

Unlock productivity with task management

Task management tools are a great way to streamline projects, centralize deadlines, and eliminate inefficiencies caused by scattered information. By fostering accountability and defining clear responsibilities, they help teams minimize confusion and delays.

Using a task management tool allows your employees to easily focus on priorities, while real-time updates and file sharing improve communication. Automated reminders ensure deadlines are met, and progress dashboards highlight project status, enabling everyone to stay on top of their assignments.

All in all, these tools simplify workflows, save time, and boost productivity, making them essential for efficient project and task management. And this is exactly what Textmagic Tasks, our new task management tool for business communication, can do for you and your team.

Task management features to simplify your projects

Textmagic Tasks empowers your team by centralizing assignments, streamlining workflows, and providing real-time updates, ensuring every task is managed efficiently for seamless collaboration and improved results.

Using a task management tool to organize responsibilities and keep track of deadlines for your projects has a few key benefits:

Simplifies task breakdown: Break large projects into smaller tasks.
Improves prioritization: Use tags and filters to focus on urgent tasks.
Ensures timely completion: Reminders keep teams on track.
Enhances collaboration: Assign tasks, add notes, and communicate.
Offers customizable workflows: Adapt task stages and pipelines.

Powering up your work with Textmagic

Textmagic Tasks is designed to streamline workflows, enhance team collaboration, and help businesses meet deadlines with ease. Its user-friendly features, including boards, reminders, and customizable workflows, ensure tasks are organized and progress is clearly visible.

Here’s how Textmagic can power up your productivity and meet your specific business needs.

Boards and filters

Textmagic’s Kanban boards and project templates make organizing tasks and projects effortless. Boards provide a visual overview, helping teams track progress, prioritize tasks, and collaborate effectively.

Filters allow users to sort tasks by deadlines, assignees, or priority, ensuring everyone stays focused on what’s important. By customizing boards to fit your workflow, you can boost productivity and keep projects moving smoothly from start to finish.

Image of a Textmagic Tasks board with various filters

Reminders and alerts

Textmagic’s reminders and notifications make managing deadlines easy. These features ensure that no task is overlooked, keeping your team on track and aligned. Notifications can be sent via email to alert users of upcoming tasks, overdue deadlines, or important updates.

These reminders integrate with your communication flow to help maintain accountability and ensure that every task is completed on time.

Custom workflows

Textmagic Tasks allows businesses to create workflows that adapt to specific needs. You can customize pipelines, stages, and task statuses to reflect your unique processes.

Workflows can be tailored for efficiency, whether managing customer follow-ups, sales pipelines, or marketing campaigns. This flexibility ensures that teams can track progress seamlessly while maintaining full control over their tasks and project stages.

Image of a Textmagic Tasks item with priority status and assignee

Quick start with project templates

Getting started with Textmagic Tasks is simple, thanks to pre-designed project templates tailored to different business needs. These will help you save time while giving you a structure to begin with. From customer support to sales and beyond, there’s a template for you in the Textmagic web app that will streamline a wide variety of workflows.

Customer support: Organize and track follow-ups for faster resolution.
Sales pipelines: Manage leads and close deals efficiently.
Marketing: Plan and monitor campaigns, then analyze performance.
Product development: Guide teams through product dev and launches.
HR and recruitment: Streamline hiring processes until onboarding.
Project management: Plan, execute, and monitor any project.

💡Choose a template that matches your project, customize it to fit your needs, and begin organizing tasks and stages in minutes. Keep task titles short and descriptive to make boards easier to scan.

How to get started with task management

Getting started with task management in the Textmagic web app is a simple and straightforward process. Here are the four steps you need to follow.

1. Sign up for a Textmagic account

Create a free Textmagic account to unlock our task management tool and other useful features, such as business texting, SMS automation, advanced analytics, and more. Once you’ve registered, you can start organizing tasks, creating workflows, and managing team assignments in minutes.

2. Start creating boards and pipelines

To create your first Textmagic board, navigate to the Tasks page and click the New task button. Choose from our ready-made templates or customize your pipelines and stages to reflect your unique workflow to enhance project organization.

You can add new tasks by clicking the plus sign in the desired stage, as well as manage your pipeline from the More button drop-down menu. For more information on how to set up your Textmagic Tasks account, feel free to read our dedicated support guide.

3. Invite your team to relevant boards

After creating and populating your board, it’s time to invite relevant team members and assign tasks to them. To do so, simply go to a task and click on the Invite a new user button in the Assignee field. Shared boards enable everyone to stay aligned on priorities and deadlines.

4. Manage your productivity increase

Monitor task progress and team efficiency using dashboards and notifications. With organized workflows, filters, and reminders, you’ll quickly notice improved productivity and project outcomes.

Checklist on how to get started with Textmagic Tasks

Boost team collaboration with Textmagic

Improve your communication stack with two-way text messaging, shared inboxes and integrated task management.

Pricing for teams of all sizes

Textmagic Tasks is a completely free task management tool that you can use in our web app. If you want to leverage our platform’s business texting features as well, there are three plans you can choose from depending on your budget and messaging volumes:

Essential: Pay-as-you-go starting at $24.50 for 500 texts
Professional 2K: Monthly plan starting at $80 for 2,000 texts
Connect 2K: Monthly plan starting at $100 for 10,000 texts

However, you can access Textmagic Tasks without purchasing an SMS plan. For more information, please consult our SMS pricing page.

Conclusion

Integrating Textmagic Tasks into your daily work routine can transform how you manage tasks and projects. With its intuitive tools, such as Kanban boards, reminders, and customizable workflows, it simplifies organization, improves collaboration, and ensures deadlines are met.

By keeping tasks and communication connected, it empowers teams to work smarter and achieve more. Whether you’re streamlining customer follow-ups, sales processes, or team projects, Textmagic Tasks adapts to your needs and boosts productivity.

Ready to experience the difference? Start for free today and discover how Textmagic Tasks can revolutionize the way you work.

Frequently Asked Questions (FAQs)

At its core, task management includes four stages: create, assign, monitor, and complete.

You start by creating well-defined tasks and assigning them to team members with clear deadlines.

Monitoring involves using dashboards, reminders, and notifications to ensure steady progress.

Finally, tasks are completed and reviewed to assess outcomes and refine processes.

Task management tools are the go-to software for improving productivity in daily work. These programs help break down projects into actionable steps, assign duties to team members, and track deadlines.

Any organization that manages tasks, projects, or deadlines can benefit from using a task management tool.

They’re particularly beneficial for departments like sales, marketing, support, HR, and operations that rely on collaboration and time-sensitive deliverables.

There isn’t a one-size-fits-all answer when it comes to the best task management software, but some tools consistently rank highly.

Asana and ClickUp offer robust project tracking and customization options, while Trello’s visual boards are great for simple, intuitive workflows.

However, if you’re looking for a solution that combines task management with business communication, Textmagic Tasks is a standout. It’s free to use within the web app, and offers Kanban boards, reminders, and customizable workflows.

Alina Petcu Technical writer at Textmagic with a knack for UX. Focused on creating clear, concise product documentation and engaging marketing materials alike.

Get the latest news from us Subscribe to our newsletter to get all updates to your inbox.