54 Ready-to-use text message templates for businesses

Crafting the perfect message that will resonate with your audience can be a challenging task. That’s why we’ve carefully curated a list of 54 ready-to-use text message templates for businesses.

All of them share the following elements: powerful call-to-action triggers, name, phone number, and (occasionally) a short link to the sender’s website. They are also optimized for deliverability and have been checked against common SMS spam words.

Use the table of contents to jump directly to the business SMS template you need:

• Marketing and sales SMS templates
• Appointment reminder templates
• Alert text message templates
• Confirmation text message templates
• Payment reminder text samples
• Banking SMS templates
• Survey and polls
• SMS contests
• Staff & internal communication

Whether you’re promoting a new product, sending a reminder, or thanking your customers, these templates got you covered.

How to set up SMS templates like a pro

Setting up SMS templates can be a great way to save time and ensure consistency in your communication.

Here is how you can easily set up SMS templates:

• Keep your template short and to the point. Aim for no more than 160 characters.
• Use merge fields to personalize the message with the recipient’s name, location, or other relevant information.
• Make it clear what you want the recipient to do next. Whether it’s to reply to the message, visit a website, or take some other action, make sure it’s clear and easy to understand.
• Before sending the message to a large group of people, test it with a small group to ensure that it works as intended and is free of errors.
• Once you’ve created a template that works well, save it for future use. This can save you time in the future and ensure consistency in your messaging.

By following these tips, you can set up SMS templates like a pro and improve your communication efficiency and effectiveness.

With these things in mind, here is our list of ready-to-use text message templates for small businesses.

Marketing and sales SMS templates

The marketing and promotional SMS templates listed below work because they are attention grabbers, use powerful calls to action, create a sense of urgency, and share information in a clear and concise manner.

While it may be tempting to write certain words like FREE, SALE, NOW, or SIGN UP, in all caps, this could drive customers away. Keep your promo messages friendly and conversational.

Feel free to experiment with the wording of your messages, monitor their performance and tweak them based on your audience’s response.

1. Sales, promotions, and discounts

2. Loyalty programme

SMS example: Ready for exclusive discounts on life insurance policies? Text “life” to 1234 for 20% off your next order. LifeInsuranceInc. Reply UNSUB to unsubscribe.

3. Events

SMS example: Free entry for the kids this summer at Junction Street! Call or text 1234 to book and get a 10$ voucher. Don’t miss out! Jumbofun

4. Opening times

SMS example: No more running out of the office at 17:00 on April 27th to find a new electronic gadget. ElectricPro is now open between 9:00-20:00. Find your closest store: [Link].

5. New website

SMS example: Hey, Jean! All your favorite makeup deals are within reach! Beautify is now mobile. Best deals for 1 month only, hurry up: [Link].

6. Invitation to subscribe

SMS example: Be the first to know about discounts and offers at GadgetsRUS! Go to the link to join our VIP list: [Link].

Customer service templates

Using text message communication is a tried and true method to improve customer engagement.

Whether you send them an appointment reminder, a short notification about their order status or a hotel booking confirmation for their upcoming trip, they will appreciate you taking the time to keep them in the loop and perceive your company as trustworthy.

Appointment reminders

Three out of ten people can’t tell you what day of the week it is, let alone remember any of their appointments, so you have to give them a friendly nudge. Customers will definitely appreciate being given a heads-up about their appointment.

Below are a few tips for sending effective appointment reminder text messages:

• Make sure to include the date, time, location, your name (or your company’s name), and what the appointment is for.
• Avoid the use of capital letters as it can make your message sound aggressive.
• Address your client by their name to make it sound more friendly.
• If you have a very busy schedule, advise your client to arrive 5-10 minutes early.
• If you established a no-show policy, make sure to inform your client in the reminder message.

Customer feedback: “We are finding that fewer patients forget or miss their appointments after receiving a text reminder. The pre-scheduling system works really well for us!”

Here are our favorite appointment text message samples:

1. Bank appointment

SMS example: FinanceGuru reminds you of your appointment at Cadbury Street on April 27th at 17:00. John will be your account manager today. Feel free to contact them at 1234.

2. Spa reminder

SMS example: Dear Marjorie, your deep cleaning routine is today at 18:00. Please try to be here 10 min early. Be ready to forget all stress and worries at Serenity!

3. Real estate viewing reminder

SMS example: Hello, Mark! Roger from Real Deal will show you the property on April 27 at 13:00! Please reply to this number if you need to change the time. Real Deal

4. Recruitment agency SMS reminder

SMS example: Hey, Edward! You are invited to the interview at PY Finance at 10 am this Wednesday on 21 Clarkwell Road. Please call back on this number in case of problems. Sally from PY Finance HR.

SMS notifications and alerts

Notifications can promote exclusivity, especially when they are targeted at returning customers. Companies that send short and straightforward text alerts are perceived as professional and trustworthy.

If you choose to customize the following templates, make sure you include relevant information such as:

• Delivery address;
• Estimated time of arrival (if possible);
• Company name;
• Phone number (if necessary)

1. Delivery notifications for banks

SMS example: Hello Mr. Johnson, your new Cornwell Banks credit card is waiting for you at 13 High Street. Please check business operating hours before coming.

2. Delivery notifications for packages

SMS example: Hello Bethany! Your package AX-484-555 is waiting for you at 21 Layson Street Post Office. Your SLN Logistics, +446 775 4732.

3. Delivery reminder

SMS example: ABC Electronics: your television has been dispatched. Expected time of arrival: 3–5 pm on March 4, 2021. If you are not home at that time, please call 0161 5555555 or reply to this text.

4. Account status notification

SMS example: Your cash deposit is being processed! Please note it may take up to 2 hours for the funds to appear. BC Building Society.

5. Cancellation notification

SMS example: Unfortunately your session today has been canceled as your trainer is ill. You can book a new session here: www.myfit.com. Wellington Wellness Center.

Confirmation text message templates

Information such as flight times, hotel bookings, and payment requests should be reassured through a quick response confirmation text message.

This type of SMS should contain: item or booking ID, company name, a short link to your company’s website and a thank you message.

1. Flight reminder

SMS example: Boarding for your flight 320-YBO starts 12.11.2021 at 3:30pm. Enjoy your flight, Fair Airlines.

2. Changes in flight times

SMS example: Dear Matt! Your flight 349033 will be delayed for 2 hours. Please contact Lufthansa for further information. We are sorry for any inconvenience.

3. Hotel booking confirmation

SMS example: Booking confirmation: 4445789-YY. Millington Hotel is expecting you on 22.12.2021. Thank you for choosing us!

4. Payment confirmation

SMS example: Thank you for your purchase. We have received your payment for item #13201. Best Ways Shop.

Payment reminder text message templates

Your goal with text messaging is to persuade customers to take action. With payment reminders it’s even more important to get your point across in the most effective manner.

Keep your messages sweet and simple, add powerful calls to action (examples: contact us, discount, call back, etc.), and try to create a sense of urgency.

Even if you’re dealing with delayed payments, you have to follow the rules of business texting etiquette. Check out the payment reminder text message examples below:

1. Insurance due reminder

2. Loan due date reminder

3. Defaulted loan reminder

4. Payment plan reminder

5. Unpaid invoice reminder

Banking text message templates

When most people check their bank accounts on a daily basis, efficiency is key. Your client wants simple and concise information on their current balance or latest transaction.

Make sure to include the exact sum, transaction date and a short link to the online portal, if possible.

1. Balance information

SMS example: Monopoly Bank: Your current balance is £879.98. For more information visit: realbank.com/login.

2. Transaction alerts

SMS example: Your payment to Ben’s Books has been made on 12/05/21 for the amount of £16.99. Your balance now stands at £271.85.

3. Fraud alerts

SMS example: ClarityCard: We have witnessed unusual activity with your account. Please call back as soon as possible.

4. Deposit alerts

SMS example: £1949.00 has been deposited to your bank account by LIO Electric. More information: realbank.com/login

5. High-balance alerts

SMS example: Your account balance is about to exceed the set limit. To change your limits visit our office at 7th Street. Keller’s Center.

6. Overdraft alerts

SMS example: Your account is overdrawn, with a current balance of –£138.00. Banking Group.

7. Low-balance alerts

SMS example: Your account is in danger of going overdrawn. Your current balance is £0.02. Banking Group.

Survey templates

Text message surveys represent the fastest and easiest way of finding out what your customers, students, or fans think about your brand, services or other particular aspects.

A feedback survey can help you know how to tweak your services in order to better serve your customers and design effective promotional campaigns.

Make sure people want to join your text poll by sticking to a few best practices:

• Let people know who is contacting them; mention your company name in the message text body or use the Sender ID feature offered by Textmagic.
• Send your message at the right moment; people are more likely to reply to questions about your products or services immediately after they tried them.
• Provide an incentive for joining; customers will be more likely to reply if there’s something in it for them. Give them the chance to win a prize if they reply, or offer a small discount with their next order.
• Send an automated thank you message right after they reply; this way customers know their opinion matters and will be more likely to help again.

1. Rating

2. Yes/No template

3. Multiple choice template

SMS example: Hey David! Which one of our products is your favorite? (1=blue shirt, 2=red shirt, 3=gray shirt, 4=vintage shirt, 5=white shirt). Thanks, Loco Denim

SMS example: Hello David, when do you usually read your emails? (1=morning, 2=noon, 3=afternoon, 4=evening, 5=late evening). Thanks, Green Marketing

4. Free answer

5. Link to poll

Contest text message templates

Running contests via SMS is a great way to engage your audience because it provides a quick and easy method to reach out to your entire customer base. Here are a few SMS templates you can use:

1. SMS competition

SMS example: What is Britain’s favourite holiday destination? Text ‘Destination your answer’ to 555-555-5555 and win a holiday!

2. Correct answer SMS

3. Competition winner

Staff and internal communication templates

There are several reasons to communicate with staff through SMS: for instance, to streamline work efforts, to notify employees in case of emergencies or to share seasonal greetings/happy birthday wishes.

When you have a practical goal in mind, keep your message short and only include essential information. Below are a few templates that can be used for conference notifications, meetings and staff requests.

1. Events reminder texts

SMS example: Tickets available now for the Charity Event. Buy 2 tickets to get a surprise present! More information: charityevent.com/team-present.

2. Seasonal greetings

SMS example: Dear Abigail. Redwood Airlines wishes you Merry Christmas and all the best for the coming year! We have added 100 Air Miles to your loyalty card as a Christmas gift. See you soon!

3. SMS Vouchers

SMS example: Happy Birthday! Show this SMS at Jamie’s Cafe and get 30% off your dinner! Yours, Jamie Fallanger.

4. Delivery pick-up confirmation

5. Meeting postponed

6. Staff request

Conclusion

These 54 ready-to-use text message templates provide businesses with a simple yet effective way to improve their SMS marketing campaigns.

By customizing the templates, businesses can engage their customers and promote their products/services in a more efficient way.

Furthermore, using a platform like Textmagic can make the process even smoother by providing additional features and insights to enhance your SMS campaigns.

You can use Textmagic’s template feature to create messages that can be saved and reused in the future, saving you time and ensuring consistency in your messaging.

To create an SMS template in Textmagic, you can follow these steps:

1. Log in to your Textmagic account.
2. Click on the “Templates” tab in the navigation bar.
3. lick on the “Create new template” button.
4. Give your template a name and enter the message you want to use.
5. Use merge fields to personalize the message if desired.
6. Save the template.

Once you have created a template, you can use it to send messages to your contacts or groups. Simply select the template from the list of available templates when composing a message, and the message will be populated with the template content.

* Templates and examples marked with an asterisk exceed the length of a single part text message, which means the price for sending it may be double, triple, etc, depending on the number of characters. If you have a limited budget please be mindful of character count by using our SMS SMS length calculator. Do not worry about longer messages arriving separately, because you can send up to 918 characters (6 parts) in a single unit.