Australia SMS marketing compliance guide for businesses

While legal in Australia, SMS marketing is governed by a series of regulatory frameworks that businesses must adhere to to ensure full compliance with the law.

This article aims to provide a comprehensive overview of Australia’s texting regulations, alongside professional guidance on initiating a fully compliant SMS marketing campaign within the country.

Understanding Australian texting regulations

There are three main frameworks that govern Australia SMS campaigns. In this section, we will go over the stipulations of each one, focusing on how they impact texting in the country.

Privacy Act 1988

The Privacy Act 1988 is Australia’s main set of data privacy laws. It was introduced to regulate how government agencies and organizations handle users’ privacy rights.

The framework revolves around the 13 Australian Privacy Principles that outline how:

• Private data is collected, used, and disclosed
• Organizations are held accountable for breaches
• The integrity and accuracy of information is maintained
• Every user has an inalienable right to privacy

Regarding Australia SMS campaigns, the Privacy Act’s principles ensure that personal numbers and associated information are handled securely. Organizations need to obtain consent from consumers before collecting their phone numbers.

Also, companies must clearly disclose the purpose of collecting such data. The Act emphasizes the need for transparency and accountability in data practices, which also applies to SMS marketing.

Spam Act 2003

Some stipulations of the Privacy Act 1988 can be applied to electronic communication channels like SMS. However, the framework is more broad and doesn’t refer specifically to them.

For this reason, the Australian Government introduced the Spam Act 2003. Its purpose is to regulate commercial electronic messages, including SMS and MMS. The Act also covers emails and instant messaging. It’s the main set of text message marketing laws in Australia.

Similarly to the Privacy Act, the Spam Act focuses on the importance of user consent. Like its predecessor, it mentions the concepts of express and inferred consent.

However, the Spam Act goes one step further in establishing what each of these means in the digital age:

• Express consent – the recipient directly gives their consent through conscious actions like ticking a box, texting a keyword, or filling in an online form.
• Inferred consent – touches upon pre-existing and intentional relationships, such as the consumer contacting the company first.

The framework does allow for certain exceptions, such as messages that contain only factual information or are sent by governmental or educational institutions (e.g., national emergency alerts).

Senders are also required to identify themselves clearly. Moreover, agencies and organizations must provide recipients with an option to unsubscribe.

In 2023, Australia emphasized enforcing the Spam Act 2003, particularly against businesses ignoring unsubscribe requests. On top of this, dynamic sender IDs have been banned in the country since April 2023 to maintain messaging integrity.

Under the Spam Act 2003, the Australian Communications and Media Authority (ACMA) has the power to enforce penalties for entities that are found in breach. This makes for a comprehensive approach to protecting consumers from unsolicited messages.

Spam Regulations 2021

The Spam Regulations 2021 came into effect on April 1st, 2021, as an addendum to the Spam Act 2003. This update focused on unsubscribe mechanisms and enforced the usage of simple and accessible opt-outs only.

The Australian texting law stipulates that users must be able to easily opt out of future communications from an entity. This means they shouldn’t have to provide personal information, log into an account, use a premium service, or incur any fees.

The amendment was passed due to building consumer frustration towards complicated opt-outs.

Penalties for non-compliance

Organizations and individuals can face substantial fines for violating the Spam Act 2003. ACMA can impose fines of up to $A2.22 million for companies and $A444,000 for individuals for serious breaches. These are calculated per day of non-compliance.

For less serious breaches, ACMA can issue infringement notices. These fines are lower, ranging from $A10,000 to $A20,000 for individuals and around $A50,000 to $A100,000 for companies. Their value can vary widely based on the nature and severity of the violation.

On top of financial penalties, companies found in breach of the Spam Act 2003 could enter into enforceable undertakings with ACMA. This means that they could be required to implement compliance programs or undergo an audit.

In severe cases, ACMA may pursue legal action, leading to court-imposed penalties and orders. This could result in higher fines and more stringent requirements for future compliance.

Beyond legal and financial repercussions, non-compliance with the Spam Act 2003 usually leads to significant reputational damage. In the long run, this can harm an organization’s brand and customer loyalty.

SMS costs in Australia

How much does it cost to text someone in Australia? It depends on your service provider. On average, you can expect to pay $A0.025 to $A0.07 per message.

Reserving a virtual number or a sender ID costs anywhere from $A10 to $A15 monthly. Plus, if you go over the SMS limit in your plan, you will be subject to overage fees. These generally range from $A0.02 to $A0.06 per message.

Besides these costs, it’s important to be aware that extra fees may apply. For example, some providers impose setup fees to get your service up and running. You may even be charged extra for additional features such as MMS, advanced analytics, and API access.

How to choose an Australian SMS service

Compliance should be top of mind when choosing an SMS messaging service for Australia. Ensure the provider you sign up with respects local regulations, particularly the Spam Act 2003.

Here are some other aspects to consider when making your choice:

• User-friendly dashboard
• Integration with your existing apps
• Compliant features (e.g., opt-in processes)
• Ability to scale alongside your business
• Reliable systems with good uptime
• Seamless customer support experience
• Customer reviews on third-party websites

How can Australian businesses use Textmagic?

Textmagic fully complies with the text message laws in Australia. Businesses operating in the country can use our platform to facilitate a variety of customer communications, including:

• SMS marketing campaigns
• appointment reminders
• order and delivery updates
• customer support
• feedback collection
• internal communications
• emergency alerts

Here’s how to get started with Textmagic for your Australian business in five easy steps.

1. Sign up and claim your free virtual number

First things first – sign up for a Textmagic account. You will be assigned a virtual number that is free to use for 1 month immediately.

You can also apply for a sender ID with your company name if you want to vary your communication channels. These allow for more texts to be sent daily, making them ideal for SMS broadcast in Australia.

However, alphanumeric sender IDs don’t allow replies, so they’re unsuitable for two-way communication.

2. Import and segment your contacts

Upload your contacts to Textmagic and organize them into lists based on customer status, preferences, or other relevant factors. You can easily do this by navigating to your dashboard’s Contacts > Lists section.

This feature allows you to maximize customer engagement by only sending out relevant to users who have opted in.

3. Automate opt-ins and opt-outs

To ensure SMS compliance in Australia under the Spam Act 2003 and other relevant regulations, use Textmagic to create simple keywords to automate the opt-in and opt-out process. You can do this under Services > Automation rules > Keywords.

In addition to this, you can also create online forms for opting in. Go to Services > Click-to-text > Subscribe forms in the Textmagic web app to do so.

4. Launch your Australia SMS campaign

Your audience is properly segmented at this point, and you’ve ensured your campaign complies with local regulations. It’s time to launch your SMS broadcast in Australia.

5. Analyze and improve your strategy

Collect analytics about your Australia SMS campaign after launching it. You can do this in Textmagic’s Reporting tab. There, you will find a general overview of your campaign stats, as well as more tailored information on messages, calls, sub-accounts, and more.

Best practices for text messaging in Australia

Maintaining SMS compliance in Australia and boosting customer engagement while texting in Australia are achievable goals for your business. Here are some best practices to stick by:

• Obtain explicit recipient consent. As mandated by Australia’s Spam Act 2003, you must secure explicit consent from recipients before sending any promotional or commercial texts.
• Send messages within reasonable hours. Limit your texting during appropriate times to respect your customers’ privacy while increasing engagement at the same time. Depending on their time zone, these would be between 8 am and 9 pm local time.

• Keep messages concise. Aim to write text messages that are under 160 characters. This ensures clarity, cost-effectiveness, and compliance with messaging standards.
• Register sender IDs with ACMA. Register your messaging service’s sender IDs with ACMA to avoid filtering or blocking.
• Comply with SMS spam and privacy regulations. Adhere to all relevant regulations concerning SMS spam and privacy. This includes providing clear opt-outs.
• Verify recipient phone numbers. This simple practice ensures the intended recipients receive messages and minimizes delivery issues.

Conclusion

Achieving a balance between effective marketing and regulatory SMS compliance in Australia boils down to respecting user privacy and consent. By adhering to the Spam Act 2003 and other relevant frameworks, marketers can ensure their strategies are both ethical and effective.

Obtaining clear consent, providing straightforward opt-out mechanisms, and handling personal data responsibly are the pillars of a successful SMS marketing Australia campaign.